When logging your employees time, accuracy is essential.
Still, you want your software of choice to be as efficient as your staff, so finding the right one for you is critical. Not only should it save you time, but it should fit you well. It’s not easy to know what you need from such software, and since the technology is relatively new, you may have some questions.
These questions are why we have created a list of what to look for in a timeclock punch.
Interface
It’s important to consider how user-friendly the software is.
Look for a product that is easy to use, has a simple design, and doesn’t over-complicate things. You should be able to change the personal settings easily, and running reports should be as simple as a click of a button.
The more complex the timeclock punch software is, the less accurate it may be. Let’s look at accuracy a bit more.
Accuracy
All software developers will promise you certain things but look for a company that can give you an accurate reading of your employees’ time.
Added features will enhance this. You need a timeclock punch that will take various factors into account, such as sick leave and holidays.
Customizable
If you’re a medium sized company or larger, then you will no doubt have a lot of employees on differing pay grades.
Because of this, you’ll need to make sure that the software you choose can be customized to take into account the different people on your payroll. You should be able to break down employees by department as well as look at individuals such as managers.
Reports
Reports are essential to any company that likes to analyze their data.
With accurate, customizable reports you will be able to monitor attendance records as well as hours completed. This is also a good way of monitoring specialist hours for the likes of contractors.
You can also use reports to look at the hours that have been clocked on specific projects, which in turn helps to examine your budget.
Security
When it comes to employee information, you want to make sure that their details are kept safe.
A security breach can create a lack of trust in your company which not only affects your current employees but can put off future prospects.
The better software companies will be able to all but guarantee the company information stays safe.
Reputation
As with anything that you spend your money on, you want to make sure a reputable company creates the product.
Read the reviews of the software online to make sure it’s made to the standard you expect, which will provide a good gauge as to how useful it will be.
There could also be a lot of extras included, but once you have found the right company, look for the right package that suits your company size.
The above serves as a useful guide for anyone new to timeclock punch software.