By Gary Young, Equinox
Today there are huge numbers of apps to choose from. There are 2.1 million apps in the Google app store, 669K from Microsoft and 1.8 million from Apple. To ascertain which ones are worth getting and will genuinely save you time and increase productivity isn’t easy.
To help you decide which ones are for you, here are some favourites of mine:
You know when you’ve been doing “stuff” but not really sure what and all of a sudden two hours have gone past? You’ve probably been deep-diving into your favourite websites and apps. RescueTime will help you stop losing that time. It can’t get it back for you though!
By showing you what sites and apps are using up all your time, you can make the decision to stop visiting them. On the paid version ($72 per year), it will even block those sites to keep you away from temptation.
Remember the days of having to remember to print a contract at the office, take it to the client and get them to sign it? You then had to get it back to the office for processing. All a big faff, especially if you had commission payments riding on that contract!
With Hellosign, everything can be done digitally. Send the document to the client, and they can sign immediately. It works with Gsuite, OneDrive, Dropbox, Salesforce and many others.
Carrying two phones around, one for personal and one for business use, is annoying. It often leads to carrying two lots of cables and they take up all your pocket/bag space. You’ve also got to remember which one is which – and answer it accordingly.
With Re:Call, this goes away. You can add a second number to your phone, separate all the data and do away with all the hassles of carrying two phones.
Not exactly an app, but it is an alternative solution to Re:Call. It also works on whatever endpoint device you wish to partition.
With Bring Your Own Device (BYOD) a popular way of allowing people to choose their preferred phone, it is increasingly necessary to provide the business with data protection. If someone loses their device or they leave the business, there is valuable corporate data on that phone that you don’t want anyone else to get hold of. InTune allows you to separate and, if necessary, remotely wipe that data.
Timesheets are a necessary evil, particularly if you are consulting or charge based on your time. Toggl is an online timesheet for just you or for your team. It integrates with many of the online project management tools out there, such as Basecamp, Asana and Trello.
If you need a To Do list to keep you on the straight and narrow, this is for you.
Add your tasks, including deadlines and timings, and it will keep you on track. It integrates with Slack, many calendars, and even Alexa. You can also add your colleagues, up to five of you, for free.
Cloze is an amalgamator, in that it pulls together all your interactions, so you never forget where you’ve got to with someone. Need to remember the last email you sent to someone, when their birthday is or what their last comment was on Twitter. This is what Cloze does
There are lots of apps out there for VC. Skype, Zoom and Google Hangouts are some of the most popular, but there are lots more. What’s more, you no longer need your PC and a webcam; you simply use your smartphone. You can now make those conference calls from wherever you are, saving huge amounts of time either getting to a physical meeting or even to your PC.
If you need a PDF or image of something when out and about, have a look at camscanner. It’s quick and easy. Take a photo and camscanner asks whether you want a JPEG or PDF. You can then share it through all your normal channels, including email, Whatsapp, Evernote and even send it directly to your OneDrive or Google Drive.
Consider which of these apps is likely to benefit you the most and give them a go. Then you just need to decide what to do with time you’ve freed up.
ABOUT THE AUTHOR
Gary Young is Director of independent telecoms brokerage Equinox. Gary works with companies, charities and other organisations to help them choose the right telecoms packages for their needs and thereby reduce their costs. He is particularly knowledgeable on the integration of IT and telecoms in business. www.equinoxcomms.co.uk